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Brokers Obtaining Quotes

Obtaining Quotes

MonarkHQ supports two ways to obtain insurance quotes for a Group within a Proposal:

  • Instant Quotes — off-the-shelf rates returned immediately
  • RFPs (Requests for Proposal) — custom, underwritten quotes provided by carrier representatives

This guide covers both approaches.

1. Understanding Quotes

How Quotes Fit in the Workflow

Quotes are always tied to:

  • One Employer
  • One Group (plan year)
  • One Proposal

Quotes are the inputs that ultimately become Proposal Items presented to the Employer for selection.

Quoting Methods Overview

| Method | Best For | Coverage Types | Process | | ------------------ | ---------------------------- | ------------------ | ----------------------------------- | | Instant Quotes | Small groups, standard plans | Medical, Pet | Automatic, immediate | | RFPs | All groups, custom designs | All coverage types | Broker-configured, carrier response |

Accessing the Quotes Section

  1. Navigate to the Proposal
  2. Open the Quotes tab
  3. Select the coverage type you want to quote

2. Getting Instant Medical Quotes

Instant Quotes provide immediate access to pre-filed, off-the-shelf medical plans without manual underwriting.

Requirements

Before requesting instant quotes:

  • A Group must exist
  • Census data must be uploaded
  • The Group must include at least one employee
  • All members must have valid ZIP codes

How to Get Instant Quotes

  1. From the Quotes tab, select Medical
  2. Click Get Instant Quotes
  3. MonarkHQ will:
    • Sync the Group’s census data
    • Request available plans for the Group
    • Display results when ready (typically 15–30 seconds)

Viewing Instant Quote Results

Available plans are displayed with:

Plan Information

  • Carrier name
  • Plan name
  • Plan type (HMO, PPO, EPO, POS, HDHP)
  • Network breadth
  • HSA eligibility

Monthly Rates

  • Employee Only
  • Employee + Spouse
  • Employee + Children
  • Family

Key Benefits

  • Deductible (individual / family)
  • Out-of-pocket maximum
  • Primary care copay
  • Specialist copay
  • Emergency room copay
  • Prescription drug copays

Filtering and Sorting

Use filters to refine results:

| Filter | Options | | ----------- | ------------------------- | | Search | Carrier or plan name | | Carrier | Select specific carriers | | Plan Type | HMO, PPO, EPO, POS, HDHP | | Price Range | Employee-only rate range | | Sort By | Price, Carrier, Plan Type |

Selecting Plans for the Proposal

  1. Click a plan to select it
  2. Selected plans are visually highlighted
  3. Use Select All to add multiple plans
  4. Click Add to Proposal

Selected plans become Proposal Items.

Plan Documents

Many plans include:

  • Benefits Summary
  • SBC (Summary of Benefits and Coverage)

Documents open in a new tab for review or download.

3. Configuring an RFP

When instant quotes aren’t available—or when you need customized underwriting—you’ll configure an RFP (Request for Proposal).

What Is an RFP?

An RFP defines the plan design and coverage requirements for a specific Group.

Carrier representatives respond with custom quotes based on the configuration.

Coverage Types That Use RFPs

| Coverage | Description | | ------------------ | ------------------------------------- | | Dental | PPO or HMO dental plans | | Vision | Vision care coverage | | Life & AD&D | Employer- and employee-paid life | | Disability | Short- and long-term disability | | Accident | Voluntary accident coverage | | Hospital Indemnity | Hospital cash benefits | | Critical Illness | Lump-sum illness benefits | | Medical (custom) | When instant quotes aren’t sufficient |

General RFP Workflow

  1. From the Quotes tab, select a coverage type
  2. Configure the plan design
  3. Save the configuration
  4. Send RFPs to carrier representatives

4. Coverage-Specific RFP Configuration

Dental RFP Configuration

Renewal vs. New Business

  • Mark This is a renewal if applicable
  • Upload current plan documents (optional)
  • AI can extract and prefill plan details

Plan Design

| Field | Options | Description | | -------------- | -------- | ------------------------- | | Plan Type | PPO, HMO | Network structure | | Waiting Period | Yes / No | Applies to major services |

PPO Coverage Levels (if applicable)

| Field | Options | | ----------------------- | ------------------------- | | Out-of-Network Coverage | MAC, UCR | | Annual Maximum | $1,000 – $5,000 or No Max | | Deductible | $0 – $100 | | Preventive | 80% – 100% | | Basic Services | 50% – 100% | | Major Services | 50% – 80% |

Orthodontics

| Field | Options | | ------------------ | --------------------------------- | | Coverage | Adult & Child / Child Only / None | | Adult Lifetime Max | $1,000 – $2,500 | | Child Lifetime Max | $1,000 – $2,500 | | Implant Coverage | Yes / No |

Commission Structure

| Field | Options | | ------ | ---------------------- | | Method | Levelized, Heaped | | Type | Percentage, PEPM, PPPM | | Amount | Numeric value |

Current Rates (Renewals)

Used for benchmarking and carrier context.

| Rate Tier | Fields | | --------------------- | ------ | | Employee Only | Rate | | Employee + 1 | Rate | | Employee + Spouse | Rate | | Employee + Child(ren) | Rate | | Family | Rate |

Vision RFP Configuration

Configure:

  • Exam frequency
  • Frame allowance
  • Lens types
  • Contact lens allowance
  • Lens enhancements

Life & AD&D RFP Configuration

Configure:

  • Basic life structure
  • Supplemental life options
  • AD&D inclusion
  • Dependent life coverage
  • Age reductions and caps

Rates are based on age bands, volume, and tobacco status.

Disability RFP Configuration

Short-Term Disability (STD)

| Field | Typical Range | | ------------------ | ------------- | | Benefit Percentage | 50% – 70% | | Weekly Maximum | $500 – $2,500 | | Elimination Period | 0 – 14 days | | Duration | 12 – 26 weeks |

Long-Term Disability (LTD)

| Field | Typical Range | | ------------------ | ---------------- | | Benefit Percentage | 50% – 70% | | Monthly Maximum | $5,000 – $15,000 | | Elimination Period | 30 – 180 days | | Duration | 2 years – SSNRA | | Own Occupation | Yes / No |

Voluntary Coverage RFPs

Configure benefits for:

  • Accident
  • Hospital Indemnity
  • Critical Illness

Each allows customization of benefit triggers, amounts, and coverage tiers.

5. Multi-Plan Configurations

Some coverage types support multiple plan options.

Adding Multiple Plans

  1. Click + Add Plan
  2. Configure the plan design
  3. Name each option clearly (e.g., “Dental PPO – Buy-Up”)

Carrier reps respond to all configured plans.

Saving and Sending RFPs

Saving Configurations

Click Save Configuration to:

  • Store the plan design
  • Generate the RFP
  • Prepare it for distribution

Sending RFPs

After saving, send RFPs to carrier representatives.

See Sending RFPs for detailed instructions.

Custom Fields and Attachments

Custom Fields

Add additional instructions or clarifications:

  1. Click + Add Field
  2. Enter name and value
  3. Included in the RFP sent to carriers

Attachments

Upload supporting documents:

  • Current plan summaries
  • Rate sheets
  • Benefit guides

Supported formats: PDF, Excel, images.

6. Quoting Best Practices

Complete Configurations

  • Incomplete fields lead to incomplete quotes
  • More detail = better carrier responses

Use Renewal Documents

  • Upload current plans
  • Validate AI-extracted details
  • Improves competitiveness

Offer Multiple Options

  • 2–3 plans gives Employers meaningful choice
  • Highlights cost vs. benefit trade-offs

Next Steps

Once quotes are received, continue with: